Sending Transactions to Xero for reconciliation

You can send your Donorfy financial Transactions to Xero for reconciliation with what appears in your bank account. You must first have connected and configured this feature - please see this article.

To prepare to send Transactions to Xero you need to go to Financial | Xero. The form will display a list of all Transactions that are ready to be sent to Xero. This means they have either not been sent before, or - if you select a date range - are in the range specified. Note that the integration will not select anything prior to the Integration Start Date in Settings | Configuration | Xero Settings, even if the date range in this form is earlier.

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To send the information to Xero you need to click on the Queue Transactions for Sending button. This will process in the background and you will receive an email when the process is complete.

Allocations

Each Transaction creates a Receive Money entry in Xero. If the Transaction has multiple Allocations in Donorfy it will create multiple corresponding detail lines in the Receive Money transaction.

Processing costs / fees

If the Transaction contains Processing Costs that will create an additional negative value detail line in the Receive Money entry in Xero, ensuring that the net amount should match the amount banked.

Inventory items

If you are mapping to Inventory items in Xero, it will only work if the amount of the allocation (eg 3 hats totalling £15) is the same as Xero values that item - eg £5 per hat. If the values do not match you will see a corresponding error in the History. (If the Donorfy quantity was not specified - eg 0 hats for £15 - the integration will assume a quantity of 1).

References

The reference in the Donorfy Transaction - if present - appears in the Reference of the Receive Money transaction. If not, the Receive Money transaction will contain the Donorfy Transaction number - eg #9654:

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History tab

This tab shows you Transactions which have previously been sent to Xero.

Viewing the Transaction in Donorfy

When viewing  a Transaction in Donorfy (eg in a constituent timeline) that has been sent to Xero you will see a link at the top left which when clicked takes you to the corresponding Receive Money transaction in Xero (login required).

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